Duties of the Executive
Duties of Officers
The President shall:
(a) At any time convene a meeting of the Executive Committee;
(b) Preside all meetings of the Association and its Executive Committee;
© Is the chief executive officer of the Association and shall supervise the other officers in the execution of their duties;
(d) Be an ex-officio member of all committees;
(e) Be responsible for the administration of the Association;
(f) Ensure that all Executive Committee members are made aware of their duties;
(g) Sign the minutes of all meetings of the Association.
(h) Must attend all Vancouver Island Minor Lacrosse Commission meetings, if unable to attend, a Vice President must be delegated.
The 1st Vice President shall:
(a) Carry out the duties of the President during his absence;
(b) Serve on any committee of the Association at the discretion of the President;
© In the event that the President shall resign or not be able to carry on for any reason, shall assume the duties of the President for the remainder of the term; and
(d) Perform other related duties as required.
The 2nd Vice President shall:
(a) Carry out the duties of the President during the absence of both the President and 1st Vice President;
(b) Serve on any committee of the Association at the discretion of the President; And
© Perform other related duties as required.
The Secretary shall:
(a) Conduct the correspondence of the Association which is to be promptly and properly actioned and file copies made readily available to the Executive Committee;
(b) Issue notices of meetings of the Association and Executive Committee;
© Keep minutes of all meetings of the Association and Executive Committee ensuring the minutes are signed by the chair of the meeting. Minutes will be kept in accordance with The Society Act guidelines;
(d) Have custody of all records and documents of the Association except those required to be kept by the Treasurer;
(e) Have custody of the common seal of the Association;
(f) Maintain the register of members;
(g) On completion of the term of office turn over all files, communications and documents pertaining to the affairs of the Association to a successor; and
(h) Perform other related duties as required.
In the absence of the secretary from a meeting, the Executive Committee shall appoint another person to act as secretary at the meeting.
The Treasurer shall:
(a) Keep financial records, including books of account, necessary to comply with the Society Act ; These books shall be kept accurately, up to date and readily available for audit when necessary;
(b) Render financial statements to the Executive Committee, members and others monthly;
© Ensure that all funds received in the name of the Association are deposited into accounts held at a financial institution;
(d) Ensure that all bills owed by the Association are paid. Outstanding accounts shall be paid by cheque, signed by the Treasurer and President or, in absence, the Vice-President. Management of Non-General Revenue Accounts may be delegated to other Executive Committee members at the discretion of the Treasurer and with approval of the President;
(e) Present a detailed statement of the finances of the Association at the Association’s Annual General Meeting; and
(f) Perform other related duties as required.
The Registrar shall:
(a) Maintain a record of all playing members;
(b) Be responsible for the annual registration of all playing members, teams and team officials with the BCLA;
© Advise the Treasurer of any refunds to be made; and
(d) Perform other related duties as required.
The Immediate Past President shall:
(a) Act as a liaison between the previous and current Executive; and
(b) Maintain the continuity of the Executive.
The Head Coach shall:
(a) Prepare a list of persons recommended to coach teams in the Association and submit this list to the Executive Committee for ratification prior to commencement of league play;
(b) Liaise with the Zone 6 Head Coach, BCLA, BCLCTSG and other Head Coaches to provide coaching clinics for coaches to the commencement of league play;
© Ensure that all coaches maintain a high caliber of coaching throughout the season;
(d) Counsel any coach, manager or trainer who displays conduct unbecoming a team official while representing the Association;
(e) Recommend to the Executive Committee, with explanation, any coach, manager or trainer who should be removed from position for cause;
(f) Liaise with the appointed Division Commissioners when disciplinary action is required;
(g) Attend annual meetings of the BCLCTSG, as required;
(h) Maintain a register of coaches and their levels for submission to BCLA; and
(i) Perform other related duties as required.
The Head Referee shall:
(a) Institute and supervise referee’s clinics and continuous training program to ensure a high caliber of refereeing for the Association;
(b) Ensure frequent supervision and instruction of officials in game situations;
© Act as a role model for all other officials by adhering to the Official’s Code of Ethics;
(d) Suspend or refuse to assign any referee who displays any conduct unbecoming an official while representing the Association;
(e) Provide a register of all qualified officials and their levels to the appointed referee allocator and the Executive Committee;
(f) Conduct training programs to meet the time-keeping and score-keeping requirements of all home games of the Association; and
(g) Perform other related duties as required.
The Equipment Manager shall:
(a) Procure and keep on hand such lacrosse equipment as directed by the Executive Committee;
(b) Ensure that all teams of the Association have an adequate supply of equipment to enable them to conduct practice sessions and games;
© Bring to the attention of the Executive Committee that equipment which is damaged, worn or in need of replacement;
(d) Ensure that an adequate supply of lacrosse balls are on hand for all home, league, exhibition, tournament and playoff games; and
(e) Perform other related duties as required.
The Floor Allocator shall:
(a) Sit as a member of the Vancouver Island Minor Lacrosse Commission Scheduling Committee;
(b) Ensure that all Executive Members receive copies of league schedule and all teams floor times;
© Allocate practice times on an equitable basis;
(d) Standardize practice times to ensure maximum use of facilities;
(e) Schedule meetings and floor times as required :
(f) Coordinate with the Tournament Coordinator all facilities required for tournaments; and
(g) Perform other related duties as required.
The Tournament Coordinator shall:
(a) Chair the committee(s) responsible for Association tournaments;
(b) Perform other related duties, as required.
The Booster Coordinator shall:
(a) Procure Association souvenirs in the promotion of the sport of Lacrosse;
(b) Obtain Association wearing apparel for re-sale;
© Perform other related duties, as required;
(d) Have full care and control of Association logo as directed by the President; (e) Must provide a yearend financial report and inventory.
Marketing Manager shall:
(a) Ensure that the game of lacrosse is promoted;
(b) Ensure that advertising activities are carried out;
© Forward game results, schedules and reports to news media;
(d) Ensure that Association activities are communicated to all members;
(e) Perform other related duties as required;
The School & Community Programs Coordinator shall:
(a) Provide community lacrosse and inter-lacrosse programs for the purpose of introducing and promoting the game;
(b) Liaise with and support school personnel in the teaching of lacrosse and inter-lacrosse, and provide equipment and manuals on loan;
© Recruit and provide training to association players and coaches for the purpose of providing comprehensive, age appropriate community programs with an emphasis on maximum participation and fun;
(d) Ensure that all program participants receive information, names and phone contact numbers of all local lacrosse associations;
(e) Ensure a pleasant transition from school and community programs for young people who decide to play for a minor association; and
(f) Perform other related duties as required.
The Referee Allocator shall:
(a) Ensure that referees are allocated for all of the Association’s playing commitments;
(b) Ensure that officials are paid as required;
© Perform other related duties as required.
49. The Additional Appointed Officers shall: (a)Perform duties as required by the President.
